eNotaries.ph
ENFIL

Free Legal Form

Request for Final Pay and COE

A polite, written request to your former employer for your final pay and your Certificate of Employment (COE), pointing to the DOLE deadlines. Send it after your last day, or with your clearance.

Letter

For example, 8 October 2026.

Your Former Employer

The HR head or your former manager. For example, Ms. Ana Reyes.

For example, HR Manager.

For example, ABC Trading Corporation.

You

For example, Accounting Assistant.

For example, 2019-0457.

For example, 3 June 2019.

For example, 30 September 2026.

Your Request

For example: my unpaid salary from 16 to 30 September 2026, my pro-rated 13th month pay, and the cash value of my unused service incentive leave. Leave it empty for a general request.

For example, my payroll account, BDO Savings Account No. 0012-3456-78. Leave it empty to skip.

For example, 0917 123 4567.

What you type is kept on this device only, so you can come back and finish later. Nothing is sent anywhere. Press Clear to erase it, especially on a shared phone or computer.

date

name
position
company name
company address

Subject: Request for release of final pay and Certificate of Employment

Dear name:

I worked for company name as your position from date hired until date of separation, when my employment ended how employment ended. clearance status.

I respectfully request:

  1. the release of my final pay, within thirty (30) days from the date of my separation; and
  2. the issuance of my Certificate of Employment, stating the dates of my employment and the type of work I performed, within three (3) days from your receipt of this letter.

These periods follow DOLE Labor Advisory No. 06, Series of 2020, on the payment of final pay and the issuance of Certificates of Employment.

Please let me know if you need anything further from me to process these. You may reach me at contact details.

Thank you for your assistance.

Respectfully yours,

full name
Former your position

Received by:


Name, signature and date received

Before You Print

  • Not legal advice. This is a general form. For your own situation, consult a lawyer, especially if your case is unusual or a lot of money is involved.
  • It does not need a notary to be valid. Sign it, and keep a signed copy.
  • DOLE Labor Advisory No. 06, Series of 2020 says final pay should be released within 30 days from your last day of work (the date of separation), and a Certificate of Employment given within 3 days from the employee's request, unless a company policy or agreement gives you more.
  • Keep a copy signed and dated by whoever receives it, or send it by email and keep the reply.
  • If you still get no answer, you can ask DOLE for help through the Single Entry Approach (SEnA), a free process where DOLE helps you and the employer settle. See the guides Final pay and Certificate of Employment and Labor complaints.

For the steps around this document, see the guide Final pay and COE.

Related

More Forms Like This